<p class="Paragraph">If a table is open in the Design mode, it cannot be opened in the Data View. You have to first close the Design View or at least switch off the edit mode.</p>
<p class="Paragraph"><help:help-text value="visible" xmlns:help="http://openoffice.org/2000/help">In the data source browser, editing commands are available on the <help:link Id="65806" Eid="datenbankleiste">database bar</help:link> and in the <help:link Id="65806" Eid="kontextmenues">context menus</help:link>.</help:help-text></p>
<p class="Paragraph"><help:key-word value="navigating; in databases" tag="kw65806_7" xmlns:help="http://openoffice.org/2000/help"/><help:key-word value="databases; navigating in" tag="kw65806_6" xmlns:help="http://openoffice.org/2000/help"/>A <help:link Id="65806" Eid="navigationsleiste" xmlns:help="http://openoffice.org/2000/help">Navigation Bar</help:link> at the bottom edge of the Data View allows for quick navigation within records.</p>
<p class="Head3">Selection in the data source browser</p>
<p class="Paragraph">The data source browser shows you the records of the loaded database table. On the left of the window, a pointer points to the current record; you can move this pointer with the up and down arrow keys, or with the buttons at the bottom of the window, or you can click a different record with the mouse.</p>
<p class="Paragraph">In the data source browser, there are various ways of editing individual fields, records or columns. To tell <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> what you want to edit, you first have to select the relevant elements. The following table gives an overview of how to select individual elements in the data source browser:</p>
<p class="Paragraph">There are also icons to use to edit the table (add, change or delete data). You can use the function bar icons <span class="T1">Edit</span>, <span class="T1">Save</span> and <span class="T1">Undo</span>.</p>
<p class="Paragraph">If a <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> database table is open in write-protected format, first click the <help:link Id="65971" xmlns:help="http://openoffice.org/2000/help">Edit</help:link> icon on the function bar or on the database bar to release the table for editing. In edit mode, you can, for example, add new records and modify or delete existing data.</p>
<p class="Paragraph">You cannot change the structure of a database table, e.g. sequence or properties of the data fields, in Data View. For that you need to use the Table Design.</p>
<p class="Paragraph">When you edit a query, the changes are immediately applied in the database table. Data can be added, changed or deleted only if the query applies to a single table. A query across several tables is opened with write protection and can only be edited in <help:link Id="66162" xmlns:help="http://openoffice.org/2000/help">Query Design</help:link>.</p>
<p class="Paragraph">Database tables that require an index or primary key for identification of the data records cannot be edited (i.e. data entered, modified or deleted) if there is no index or primary key in the table definition.</p>
</span></th></tr></table>
<p class="Head3">Cutting, copying and pasting data</p>
<p class="Paragraph">The <span class="T1">Cut</span>, <span class="T1">Copy</span> and <span class="T1">Paste</span> functions become available when an individual field is selected. You can cut or copy the contents of a table cell and insert the contents into another cell. The commands are available on the <span class="T1">Edit</span> menu, the function bar or the context menu of a selected cell. You also can use the appropriate shortcut keys:<help:switch select="System" xmlns:help="http://openoffice.org/2000/help"><help:case select="MAC">Command</help:case><help:default>Ctrl</help:default></help:switch>+X, <help:switch select="System" xmlns:help="http://openoffice.org/2000/help"><help:case select="MAC">Command</help:case><help:default>Ctrl</help:default></help:switch>+C, <help:switch select="System" xmlns:help="http://openoffice.org/2000/help"><help:case select="MAC">Command</help:case><help:default>Ctrl</help:default></help:switch>+V.</p>
<p class="Head3">Copying by Drag&Drop in the table</p>
<p class="Paragraph">You can drag and drop to copy field contents within a table. To do so, select the contents of a field and drag it to a different field.</p>
<p class="Head3"><a name="dddoktab"/>Drag and Drop Copying Between Tables and Documents</p>
<p class="Paragraph">Simple text can be dragged from a <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> document to a table cell with Drag&Drop. Text in the field will be overwritten.</p>
<ol class="L1">
<li class="">
<p class="P2">First, select the data field in the database table where you want to insert the text.</p>
</li>
<li class="">
<p class="P2">Then select in the other document the text to be copied and drag it into the data field selected in the first step.</p>
</li>
</ol>
<p class="Paragraph">If the table or query is currently shown in the data source view, simply drag the text from the current document into the data source view.</p>
<p class="Paragraph">The table must be in the Edit mode for text to be copied into it by drag and drop. You also have to first select the cell you want to copy the text into.</p>
<p class="Paragraph">Copying with Drag&Drop from a <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> document is only possible with simple text; i.e. only alphanumeric characters (text or numbers). The following field types cannot be the target of Drag&Drop: Yes/No, binary, image and counting fields.</p>
<p class="Paragraph">Working in the other direction, you can copy data from a database table into a document by drag and drop. The procedure is explained in the <help:link Id="65759" Eid="ddtabdok" xmlns:help="http://openoffice.org/2000/help">data source browser Help</help:link>.</p>
<p class="Paragraph"><help:help-text value="visible" xmlns:help="http://openoffice.org/2000/help">With this button you place the pointer on the first record.</help:help-text></p>
<p class="Paragraph"><help:help-text value="visible" xmlns:help="http://openoffice.org/2000/help">With this button you place the pointer on the previous record.</help:help-text></p>
</span></th></tr></table>
<p class="Head3">Record number</p>
<p class="Paragraph"><help:help-text value="visible" xmlns:help="http://openoffice.org/2000/help">Here you see the number of the current data record which refers to the pointer on the left window border. </help:help-text> To place the pointer in the new position, enter here a different number and press the enter key.</p>
<p class="Paragraph">Here you also see the total number of records currently loaded. An asterisk (*) shows that not all records have been loaded.</p>
<p class="Paragraph"><help:help-text value="visible" xmlns:help="http://openoffice.org/2000/help">With this button, you place the pointer on the next record.</help:help-text></p>
<p class="Paragraph"><help:help-text value="visible" xmlns:help="http://openoffice.org/2000/help">With this button, you place the pointer on the last record.</help:help-text></p>
<p class="Paragraph"><help:help-text value="visible" xmlns:help="http://openoffice.org/2000/help">When you click the star icon, the cursor positions itself at the end of the database table so you can enter a new record. This function is only available when the database is in the edit mode. That is, the <help:link Id="65971"><span class="T1">Edit</span></help:link> icon must be activated on the database or function bar.</help:help-text></p>
</span></th></tr></table>
<p class="Head3">Selection/Entire</p>
<p class="Paragraph">The form x/y indicates how many records are selected (x) and the total number of records (y). If the records are currently being read and counted in the background, a question mark will be displayed (y = ?) instead of the total number of records.</p>
<p class="Paragraph">In the context menus of the column and row headers you will find different commands for changing the appearance of the table. You do not need to take any additional action to save the changes you make here, since <help:productname xmlns:help="http://openoffice.org/2000/help">%PRODUCTNAME</help:productname> includes your changes automatically. When you close the table and open it again, you will see that all the attributes which you have set still apply.</p>
<p class="Paragraph">The following commands are available for organizing tables:</p>
